Vending machine software features

Vending Software Features

Inventory management

Optimize inventory and reduce costs by closely monitoring your product sell-in/sell-out history. Easily add, edit and remove as many products as you want. Do you have a large amount of inventory? No need to waste time manually adding those: use VendSoft’s template to upload them all at once!

Product levels and expiry dates

Track inventory levels and expiry dates at your warehouse and for each machine. Get detailed information about product unit cost, average cost, inventory value, adjust quantities and write off items at any time.
product levels
reorder report

Product critical levels

Leverage VendSoft to monitor inventory critical levels each location and machine so that you always have the right mix of products available at the right time and never miss on a business opportunity.
See at a glance the product items which stock levels are getting dangerously low in the "inventory to reorder" report.


VendSoft supports multiple machine types. Easily check servicing history by location or by machine. What’s more, VendSoft will also put together procurement predictions based on historical data.
edit machine screen


Assign various types of commissions to each machine or per location. In the Reports tab, you can calculate with a single click the total amount due to the location owner.

Location and route management

See at a glance all the locations where you’ve distributed machines. Easily add, edit and delete locations. Each location entry stores information about its address, assigned commission and taxes, number of machines available and gives you the ability to add more machines and define how often they need to be serviced.

Easily assign locations to different routes owned by your drivers. depending on the geographical distribution, drivers’ workload or else.

upcoming services

Servicing & merchandizing scheduling

VendSoft will help you boost sales by optimizing your planograms. Use the vending machine software to easily define for your drivers’ multiple routes to the vending areas. VendSoft VMS will automatically calculate and schedule the next service date for each location. It will maximize service intervals and will reduce machine downtime. In the long run, it can help you decide which slow-moving items to replace with top-sellers.

Route optimization

VendSoft VMS helps you calculate the quickest route to your vending machine locations, estimating the trip distance and the total travel time.


Tailored pre-kitting

VendSoft helps you maximize sales turnover by carefully analyzing the exact product mix you need at each location. Knowing the exact product quantities each machine needs to be replenished with will help you load delivery trucks more efficiently saving you precious time and efforts.

In-depth reporting

VendSoft’s comprehensive reports save you time and reduce uncertainty by helping you to make informed data-driven decisions. You can finally get rid of those complicated Excel spreadsheets. See at a glance how your vending business is performing in the Dashboard tab – revenue and profit, top-selling products and scheduled servicing.

Easily slice and dice all the data VendSoft has collected for you: sales by product, month over month and per location, cash flow, profit and loss, sales tax and commission reports, and many more. Check out some of the report types that VendSoft offers.

You can also create your own reports with the free Google Data Studio using the VendSoft Data Studio Connector

Vending mobile app for iPhone and Android

Mobile app

Manage your vending operations anytime, anywhere. No need to have internet connection – collect data from the vending machines when on-site and automatically sync it with your VendSoft account once back in the office.

  • Android application on the Google Play store: 
  • iOS application on the Apple App Store: 

Telemetry (DEX data)

VendSoft supports integration with the following telemetry providers to help you receive cashless payments and purchase data real-time:

  • USATech
  • Nayax
  • Crane
  • Coinco
  • 365 Retail Markets
  • Circumtec
  • Datavend

Vending telemetry

Contact Us

E-mail:  [email protected]
Phone:  +35924930420

Trayam EOOD
47A Cherni Vrah blvd.
Sofia 1407

Follow Us


Terms of Service
Privacy Policy

Go to top