Know Exactly What's in Every Machine, Every Day
VendSoft is vending management software that tracks inventory across your warehouse, trucks, and machines. Generate pick lists, optimize routes, and see profit per machine — all in one platform. No spreadsheets. No guesswork.
14-day trial · No credit card · Setup in minutes
Works with your existing telemetry providers
Works with your telemetry providers — and still works when some machines aren't connected yet. Start with manual counts, add telemetry as you grow.
Everything you need to manage a vending operation
From vending machine inventory tracking to financial reporting — the tools operators actually ask for, built into one platform.
Inventory Tracking
One system for warehouse, truck, and machine. Track vending machine inventory end-to-end — par levels, low-stock alerts, and expiration dates. Works with telemetry or manual mobile counts.
Pre-Kitting & Pick Lists
Generate pick lists by machine, route, or day. Drivers carry exactly what's needed — nothing more, nothing less. Warehouse pull sheets make truck loading fast and accurate.
Sales & Product Analytics
See what sells, what doesn't, and where. Product performance by machine and location. Identify best sellers and slow movers to optimize your product mix.
Profit, Commissions & Tax
Understand vending machine profit by location — without spreadsheets. Simplify vending machine accounting, automate commission calculations, and close the books on tax season with machine-level P&L.
Route Optimization
Smarter routes, fewer trips. Optimize service runs to cut mileage and visit the right machines at the right time. Mobile app keeps drivers on track in the field.
Telemetry & Integrations
One portal for Nayax, Cantaloupe, and mixed fleets. Connect your existing telemetry providers and see all data in one place — even if some machines are cash-only or offline.
Know Where Every Dollar Goes
Track collections by driver, reconcile cash against vended sales, and spot discrepancies before they become losses.
Driver-Level Collection Tracking
Know exactly how much each driver collected and when. Compare collections against expected vended sales per route.
Cash vs. Card Reconciliation
Reconcile cash and card transactions per machine. Spot discrepancies and understand exactly where every dollar comes from.
Inventory Audit Trail
Every product movement is logged — from warehouse to truck to machine. Full visibility into where stock goes and who handled it.
Machine-Level Profitability
Catch underperforming machines fast. See revenue, expenses, and margins per machine so nothing slips through the cracks.
New to Vending? Start Organized From Day One.
Whether you have 1 machine or 10, VendSoft helps you track every product, every dollar, and every trip — so you build good habits before you scale.
Replace Your Vending Machine Spreadsheet
See how VendSoft compares to manual processes
Manual Spreadsheets
- Hours of manual data entry daily
- No real-time inventory visibility
- Error-prone calculations
- No mobile access for drivers
- No pick lists or pre-kitting
- Commission calculations by hand
VendSoft Platform
- Automated data collection via telemetry or mobile app
- Real-time inventory across warehouse, trucks, and machines
- Auto-generated pick lists and pre-kitting
- Mobile app for field operations
- Machine-level P&L and commission tracking
- Sales tax and financial reporting built in
What our customers say
Join hundreds of vending operators who trust VendSoft to run their business efficiently.
"I would not trade VendSoft for any other software. It is, in my experience, the best overall value out there in Vending Management Software."
"VendSoft has enabled my company to serve its customers with precision and cost-effectiveness… This software makes prekitting easy and effective."
"VendSoft is without a doubt one of the best vending management software products available… it's the best value for money VMS available."
Trusted by vending operators in 67+ countries
From single operators to enterprise fleets, VendSoft delivers the vending machine tracking software and reliability you need to succeed. 14 years, zero data loss.
Operators
Since 2012
Vending Machines
Connected worldwide
Countries
Global reach
Uptime
Enterprise reliability