Vending Software | VendSoft - Vending Machine Route Management
vending machine route management software

Grow Your Vending Machine Business With Powerful Software

Save your time and money. VendSoft is the complete vending management software which will provide the crucial information you need to run your business more efficiently.


Hundreds of vending machine operators manage their business with VendSoft

Save Money

VendSoft will help you to efficiently manage your vending routes. Deliver the right products to the right machines on time. Keep the right inventory.

Save Time

VendSoft has a powerful mapping and routing capabilities and will optimize your daily visits saving you both time and gas.


VendSoft is a cloud-based software. There is no need to download or install anything. We take care of hourly backups of the server.

VendSoft Features

Inventory management

  • Track inventory purchases
  • Track critical levels and show inventory to re-order
  • Calculate average product cost
  • Track product expiration dates
  • Show full inventory history
  • Optimize your stock levels

Vending inventory management


  • Calculate sales tax. Multiple tax types supported.
  • Calculate commisions. Multiple commission types supported.
  • Calculate profit and loss
  • Calculate profit margins per product, per machine and per location
  • Export each report to Excel or PDF
  • Reports can filtered by period, location, machine or route
  • Samples of selected reports

Vending software reports
Vending route optimization

Route scheduling and optimization

  • Define multiple vending routes
  • Define visit frequency (service pattern) for each location
  • Automatically calculate the next service date
  • Pre-Kitting
  • Dynamic Dispatching and Scheduling - Deliveries may be scheduled based on predicted consumer demand, reducing the sold-out conditions and maximizing the volume of product delivered

Vending Telemetry (DEX data)

VendSoft supports integration with the following telemetry providers:

  • USATech
  • Coinco
  • Datavend
  • Nayax

Vending telemetry

Do You Need Specialized Vending Software?

Business owners involved in the vending industry have particular challenges. At all times, they strive for top-level efficiency and lowest overhead and supply costs. Vending operators use many different methods to create a more profitable business: changing vendors, product types or machines, expanding routes, and tracking product sales across locations. The main tie is the collection and use of data. It is a waste of time to try to fix things when you do not have the correct information to determine where your business is lacking.

Gathering the right information efficiently will allow you to progress ahead of your competitions and make great decisions about how to expand or improve your company. Advanced data software also creates more efficiency in the office, since you will not have to figure everything out for yourself.

What Does Vending Software Do For You?

The primary reasons to use vending software is to track inventory of products, your assets, organize your route and map it for speed and for deciding what product will do best at each location. Even if you are just starting in the vending industry, you will benefit from this type of software. It will get you started on the right foot. If you own or operate a very large vending company, this organization tool is invaluable.

Why Pay for Special Software?

Many companies may think it's fine to just use a spreadsheet or database to track inventory and profits, but that method wastes time. When you want to get into profits fast, it is important to not do that. If your company grows or takes on new product lines and routes, you may have to pay a technician to create completely new spreadsheets.

Here are some arguments against using a simple spreadsheet program and explanations of why dedicated vending software is right for you:

  1. More time needed to input and analyze the data collected. Separate spreadsheets will cover sales records, area information, and product and inventory. It would be better to use this time to find new locations for vending machines, improve maintenance or research new products.
  2. Knowledge of proper mathematical formulas and equations or hiring someone to do it for you for spreadsheet data use. With software programs specifically designed for vendors, all of that is already taken care of. By just inputting your data, you can generate useful reports about profits and products right away.
  3. Spreadsheets do not offer automatic input via smartphone or mobile device. Apps like DEX protocol allow you to directly record and download all information about receipts, date and time and servicing to the vending software. No data entry at the office needed.
  4. It is impossible to manage routes with a spreadsheet. Vending software can map machine locations and design the quickest and most efficient routes for you. You can also monitor the mileage and fuel needs of your drivers. As your business expands, the professional vending software can expand with you.
  5. There are different levels of access that can be assigned to different people in your office. One user level would allow administrative assistants to input data, while another, more secure level can allow only you to analyze information for reports.

As you can easily see from all the information given above, investing in dedicated vending software can greatly improve the efficiency and productivity of your vending business.

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